Exhibitor Resources
The Tacoma Wedding + Event Show welcomes event, wedding, and reception-related product and service businesses to participate. A vetting process is required for new vendors - please apply/register and we will contact you.
Please review the sections below before filling out our Vendor Registration Form.
If you have any questions during the registration process, please email us at TacomaWeddingShow@gmail.com.
We are happy to assist!
Exhibitor Resources for Registration
Basic Registration Info
DATES & TIMES:
Tacoma Wedding Show 2026
A Two Day Event!
Saturday, January 10, 2026
Times TBD
&
Sunday, January 11, 2026
Times TBD
BOOTHS: Basic booths are 10x10 in size (8-feet tall and 10-feet wide pipe-and-drape). Gray, black, or white drape (to be determined by show organizers). Side rails are 3-feet tall. Corner booths have 8-foot tall backs and one side rail only.
PRESENTER BOOTHS: We offer a limited number of presenter booth spaces and they appear on the floor plan in prime locations. These spots are 10x20 in prime locations. Selecting a Presenter Booth includes additional marketing exposure as you will be listed as a “Show Presenter” on campaigns and signage. (Show Sponsors will be listed ahead of Show Presenters).
SPONSORSHIPS: Gain more exposure prior to the show through marketing campaigns and online links, as well as more exposure at the show by becoming a show sponsor! Sponsorship opportunities are IN ADDITION to your booth space (they do not include a booth at the show).
LIMITED TABLE SPOTS: For micro businesses, we offer a limited number of simple table spots in the show. These are not for primary wedding businesses such as photographers, venues, catering companies, etc., but rather intended for micro businesses such as Wedding Officiant. Please do not register for these until you have approval through show management. These spots include a back drape, but are NOT full booths, and side rails are not guaranteed. There will be room for one 6 foot table. The spot does NOT include table rental. Table spots do not include aisle space in front of your table as display space.
SWAG BAGS: The first 200 attendees each day will receive a Tacoma Wedding Show Swag Bag. We will stuff the guest bags with promotional flyers and small gifts from wedding professionals.
COST: $45 for show participants/ $150 for non-participants. Payment due with registration.
QUANTITY: Need 400 items.
DELIVERY OPTIONS:
Option A — We will provide a drop-off window for bag inserts and prize booth giveaways the day prior to the show at the show location- curbside (more instructions closer to the show). It will be a limited window of time and ONLY available that day.
Option B — Bring your items Saturday morning and turn in to show management NO LATER THAN 10 AM!
POWER: Power outlets are NOT included in the booths and must be purchased in advance. The venue sets this pricing, there is a fee per booth to guarantee a power outlet be included ($75 in advance). You must provide your own surge protector/power strip and extension cords. Be sure to include power on your registration form if needed. Late Power Add-ons after December 15th will be assessed an additional $25 fee, so a total of $100 for power at your booth.
TABLES & CHAIRS: No furnishings are provided with your booth including tables or chairs. If you require the rental of a table or two chairs (being rented as a set of two chairs), be sure to select this option upon registration. Black or white linen is provided with the rented tables (color will be designated by show decorator - if you desire a specific color, be sure to rent directly through Grand Event Rentals instead of on the registration form).
If you are providing your own tables, BRING YOUR OWN LINENS or contact one of our participating rental companies for assistance.
Please NOTE that renting a table with linen onsite (without previously booking with your registration) will cost significantly more than our advanced fee.
PRIZES:
Option A — Prize Booth Inclusion (must be valued over $50 - no coupons accepted, must be a stand alone gift without necessary purchase). If you want the extra exposure of being included at our Prize Booth and announced on stage, then be sure to get your prize to us in advance. Prize drop-off will be available the day prior to the show at the show venue. Please email us to notify us of your prize details (gift, value, and include your jpeg or PNG logo) at least 7 days prior to the show.
Option B — You are welcome to do a prize drawing from your booth. You are responsible for following all WA State rules and regulations regarding raffles and drawings. The show is not responsible for delivery of your prizes to winner(s).
VENDOR INFO/EXHIBITOR HANDBOOK: load-in, set-up details, and the full Exhibitor Handbook will be available closer to the show via our website. Watch for “Participant Update” emails for the quick link.
MARKETING: The show is marketed extensively to our prime (wedding) audience throughout the Puget Sound via online event calendars, social media, radio media, flyers/postcards, posters, and more.
INSURANCE: Vendors MUST be a licensed and insured business in order to participate in the show. Please be prepared with a copy of your insurance if required or provide a certificate of insurance to Bird + Duck Media via email or mail prior to the show.
TEAR-DOWN: Show tear down will be Sunday from 3:00 pm until 6:00 pm. Vendors must register for and attend for both days! No early tear down is acceptable.
Floor Plan & Pricing
Sponsor & Presenter Details
Become a Tacoma Wedding Show Sponsor or Presenter!
SPONSORSHIP
Gain more exposure prior to the show through marketing campaigns and online links, as well as more exposure at the show by becoming a show sponsor! Sponsorship opportunities are IN ADDITION to your booth space (they do not include a booth at the show). Each Show Sponsor will have their logo and link on the Tacoma Wedding Show website.
Sponsorship Opportunities
Title Sponsor: $15,000
Title Sponsorship includes your business name in the title of our event (“Tacoma Wedding Show Sponsored by YOUR NAME”), so ALL signage, webpages, and promotional materials will include your name, including radio advertisement and billboard along I5. You will have the most prominent logo placement out of all of our sponsors.
Event Sponsor: $5,000
All Event Sponsors will be listed just below any Title Sponsor and will receive prominent promotional placement on the website and on social media leading up to the event, as well as a mention in radio advertisements.
Stage Sponsor: $4,000
The Stage Sponsor (only 1 available) will be listed just below any Event Sponsors and will receive prominent promotional placement at the main stage on the show floor including your logo on all stage signage. You will also be recognized on the website and on social media leading up to the event.
Entrance Sponsor: $3,000
Help us make the entrance a real show stopper! The Entrance Sponsor will be recognized on show entrance signage as well as on the website and social media.
Swag Sponsor: $2,500
We will be handing out 200 Swag Bags per day. The Swag Sponsor will receive logo placement alongside TWS’s logo on the Swag Bags!
PRESENTER
Purchasing a Presenter Booth makes you a Show Presenter! We offer a limited number of presenter booth spaces and they appear on the floor plan in prime locations. These spots are 10x20 in prime locations. Selecting a Presenter Booth includes additional marketing exposure as you will be listed as a “Show Presenter” on campaigns and signage. Each Show Presenter will have their logo and link on the Tacoma Wedding Show website as a complimentary bonus! There are only 10 Show Presenter booths available and cost $3,020 each.
(Show Sponsors will be listed ahead of Show Presenters).
Participant Terms & Conditions
Exhibitor Terms & Conditions
1. USE OF SPACE
a. LIABILITY — The Exhibitor is entirely responsible for the space leased and shall not injure, mar or deface the premises and the Exhibitor shall not drive, nor permit to be driven any nails, hooks, tacks or screws in any part of the building. Exhibitor shall not affix to the walls or windows of any building any advertisement, signs, etc., or use Scotch tape, masking tape or any other adhesive-type materials on painted surfaces. The Exhibitor agrees to reimburse the facility and/or decorator, for any loss or damage to the premises or equipment’s occurring in the space leased to the Exhibitor. Show management and their sponsors shall not be liable for any damages or expenses incurred by Exhibitor in the event the show is canceled, delayed, interrupted or not held as scheduled for any reason. Exhibitor may only receive a full refund if the show is canceled willingly by Bird + Duck Media LLC. Exhibitor damages for breach of contract shall be limited to the refund of the cost of the exhibit space. Show management shall not be liable for failure to perform its obligations under this contract as a result of strikes, acts of God, or any other causes beyond its control.
b. AISLES — Aisles, passageways and overhead spaces remain strictly under the control of the Management, and no signs, decorations, banners, advertising matter or special exhibits will be permitted in them except by written permission from show management. All Exhibits and personnel must remain within the confines of their own spaces and no Exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view, disadvantageously affect the display of other Exhibitors. No interference with the light or space of another Exhibitor will be permitted.
c. SPACE — The space contracted is to be used solely for Exhibitor whose name appears on the Contract, and it is agreed that Exhibitor will not sublet or assign any portion of same without the written consent of the Management. In the event Exhibitor fails to occupy or use the space or to have their exhibit completed and in place 1 hour prior to the opening of the show, they shall forfeit their right to the space, and all prepaid rents, and upon demand pay any rental balance owing to management. At that point Management may reassign the booth space.
d. REASSIGNMENT — Management shall have the